Workshops, school, programs, hikes, camping trips and more!
Email us
Lead Teacher Checklist and Timeline
BEGIN PLANNING WELL IN ADVANCE!
- Teacher Escape Weekend
- Schedule your visit with us by calling our office at (865) 448-6709.
- Reservation Confirmation Agreement (RCA) -Complete and return with your deposit.
FOUR MONTHS BEFORE TRIP
- Trip Planner - Thoroughly read this guide, and review appropriate sections with other teachers, chaperones, and students. This can be printed from the Tremont DVD or found on our Web site.
- Chaperones - Begin the selection process. Tremont recommends a 1:8 adult/student ratio including teachers. A chaperone guide is available on Tremont DVD.
THREE MONTHS BEFORE TRIP
- Schedule request form - Send it in and work with Tremont staff to develop your schedule.
- Finalize student and adult numbers - Update Tremont with current numbers 90 days prior to trip. The group is responsible for a minimum payment of 90% of your 90 day number when they attend. Inform Tremont of any changes after that point. Please read and fully understand the cancellation policy.
- Transportation - Make arrangements, including trips away from Tremont, and verify pickup times. Be sure to have an emergency vehicle here.
SIX WEEKS BEFORE TRIP
- Financial Aid Request - Complete and submit to Tremont.
- Lessons, evening programs, and other duties - Assign and plan with teachers and chaperones. Click here for current list of programs. Distribute schedules.
- Pre-visit activities - See optional activities as part of each lesson description on the Tremont DVD.
One Month BEFORE TRIP
- Group profile and meal and lodging count forms Mail or fax these forms.
- Discount bulk order - Submit bulk order to Tremont. All payments should be made to the school.
- Distribute “Teacher/Chaperone Guides” - Also found on Tremont DVD.
TWO WEEKS BEFORE TRIP
- Registration form - Collect from parents and make copies to leave at Tremont.
- First aid and medication distribution - Assign someone to be responsible for this area.
- Students - Arrange teaching groups, table groups.
- Table Captains - Assign one student from each table and one adult to help with each meal.
- “What to bring” list - Go over with students, emphasizing appropriate clothing and gear for being outside. Plan for cold, wet weather.